Who does what
What’s Automated. What a Person Owns.
Written back · June
“Halcyon Health pays on day 45. Don’t chase before then.”
Every reminder since has waited for day 45.
✦ Automated
✦
Bank and card activity matched in the ledger as it lands
✦
Payments and receipts reconciled every close
Our team owns
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Capturing, coding and matching every bill
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Queuing payments to your terms, for your approval
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Sending invoices and following up on late ones
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Raising anything unusual with you, and with a CPA
Accounts payable
Bills Paid on Time, on Your Approval
01
Bills captured from email or upload, coded and matched to the vendor
02
Approval routing. Nothing is paid until you approve it
03
Payment runs scheduled to your terms, so nothing goes early or late
04
Duplicate and unusual bills flagged before they are paid
05
Vendor W-9s collected, and 1099s prepared and filed at year end
Accounts receivable & collections
Invoices Sent, Payments Chased
01
Invoices prepared and sent on your schedule
02
Payments matched to invoices as they arrive
03
An aging report with every close: who owes, how much, how late
04
Polite, persistent reminders, in your name and your tone
05
Overdue accounts escalated to you with what we know
Illustration
Cash & controls
Controls Sized for Your Stage
01
Cash reconciled every close, and every account tied out
02
Unusual movements raised with you
03
Approval limits agreed with you, and kept
Why it runs on one context engine
01
Payables become accruals
A bill approved in the month is in that month’s close, so the P&L is right the first time.
02
Collections show up in the runway
Who is late, and what that does to your cash, is in the close note.
03
You keep the decisions
We prepare, schedule and chase. You approve every payment.
FAQ
Questions
Will you pay bills without asking me?
Will my customers know you are chasing them?
Can I use AP without AR, or the other way round?